purchasing documentation
[ˈpɜːr.tʃə.sɪŋ ˌdɑk.jə.men.ˈteɪ.ʃən]
nounfemininepl: purchasing documentations / documents of purchase
documentação de compra
1. Official records and paperwork related to the purchase of goods or services, including invoices, receipts, purchase orders, contracts, and supporting records
All purchasing documentation must be filed and retained for audit purposes.
Toda documentação de compra deve ser arquivada e mantida para fins de auditoria.
2. Written evidence and proof of purchase transactions used for accounting, compliance, and verification purposes
The purchasing documentation showed that the company overpaid for office supplies.
A documentação de compra mostrou que a empresa pagou a mais pelos suprimentos de escritório.
3. Administrative records that establish the authorization, approval, and legitimacy of procurement activities
Without proper purchasing documentation, the expense cannot be reimbursed.
Sem documentação de compra apropriada, a despesa não pode ser reembolsada.
In Brazil, maintaining proper purchasing documentation is critical for compliance with tax authorities (Receita Federal) and is essential during fiscal audits. Companies are legally required to retain these documents for a minimum of 5 years. In the USA, this documentation is similarly important for IRS compliance and internal audit purposes. The term reflects the importance of transparency and accountability in procurement processes across both cultures.
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