file retention
[faɪl rɪˈtenʃən]
nounpl: file retentions
retenção de arquivos
1. The practice or policy of keeping documents, records, or files for a specified period of time before disposal or archiving
The company implemented a new file retention policy requiring all documents to be kept for seven years.
A empresa implementou uma nova política de retenção de arquivos exigindo que todos os documentos sejam mantidos por sete anos.
2. In computing, the maintenance of data or digital files within a system according to legal, regulatory, or organizational requirements
File retention settings in the email system automatically delete messages older than 30 days.
As configurações de retenção de arquivos no sistema de e-mail deletam automaticamente mensagens com mais de 30 dias.
3. Legal compliance requirement to preserve documents for specified durations to meet regulatory obligations
Tax file retention must comply with federal regulations requiring records to be kept for at least three years.
A retenção de arquivos fiscais deve estar em conformidade com regulamentações federais exigindo que registros sejam mantidos por pelo menos três anos.
File retention is a critical aspect of corporate governance and legal compliance in both the United States and Brazil. In Brazil, it is particularly important due to strict tax and labor law requirements. Companies must maintain detailed records for tax audits (usually 5-10 years) and employment documentation. In the US, the concept is heavily tied to litigation holds and regulatory compliance (SEC, HIPAA, SOX requirements). This term is predominantly used in formal business, legal, and IT contexts across both cultures.
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